How to Add a VAT Number in Lappa Invoice

Lappa Invoice provides two distinct options for handling VAT numbers:

• Order a VAT — use this if you don’t yet have a tax number in a particular country and wish to register one through Lappa.
• Add a VAT — use this if you already hold a tax number and simply need to connect it to the platform.

Where to Find VAT Settings

• Open Settings in the left-side menu
• Go to the VAT tab

If no VAT registrations have been entered yet, the screen will display an empty state message (“Nothing to show here yet…”).

1. Add a VAT (if you already have a VAT number)

Click Add a VAT — the VAT registration form will open.

Fields to complete:

• Country — the country in which you hold VAT registration.
• VAT number — the number assigned to you by the relevant tax authority.
• Reason for registration — the grounds for your registration (e.g., Distance selling, etc.).
• Nexus Established — the date your tax obligation or nexus came into effect (where applicable).
• Valid from — the start date of the VAT number’s validity.
• Valid till — the expiry date (if one applies). If the VAT number has no fixed end date, this field can be left empty.

Additional options:

• Calculate threshold / don’t calculate threshold
  Select whether the platform should monitor and track threshold calculations (available for certain countries).
• I’d like to appoint Lappa as my tax representative
  Tick this box if you wish to designate Lappa as your tax representative (where this option is permitted).
• The number will not be used for tax reporting through Lappa
  Enable this if you want the VAT number stored and used in documents only, without it being submitted for tax reporting via Lappa.

To save, you need to click “Add registration info”. To exit without saving, click “Cancel”.

What happens after you add a VAT number

After the entry is submitted, the VAT number will appear in your VAT registrations list.

The table includes the following columns:

• Country
• Reason for registration
• VAT number
• From / Till — the period during which the number is valid
• Active — whether the number is currently active
• Report via L’tax — indicates if reporting is handled through L’tax (when enabled)
• VAT rep — the assigned tax representative (if applicable)
• Actions — a dropdown menu for available actions (three-dot icon)

Understanding the “Active” column

The Active column shows whether a given VAT number is currently in use within the system — for instance, whether it is treated as the valid registration based on the platform’s logic and configuration.

If you have multiple VAT numbers for the same country or different validity periods, make sure the correct one is marked as active.

2. Order a VAT (if you don’t have a VAT number)

If you do not yet hold a VAT number in a specific country, click Order a VAT. This initiates the process of applying for and registering a VAT number through Lappa.
Follow the steps in the registration ordering flow — the exact process may differ depending on the country and its specific requirements.

Still have questions?

Contact us support@lappa.org